Duke of Edinburgh – Important Record Keeping

IMPORTANT INFORMATION for all Duke of Edinburgh participants

How to record hours and makeup hours for service, skill and physical activity 

The Award is more like a marathon than a sprint. You should endeavour to spend an average of 1 hour per week on your activities. However, we understand that you may be busy some weeks. If you miss an activity one week, then you can do 2 hours the next week to make up for it. That way you still have an average of 1 hour per week overall. You can make up a maximum of 3 consecutive missed weeks at one time. To make up 3 “past” missed weeks, 4 hours would need to be recorded in the subsequent week (1 hour for the current week and 3 hours for the missed weeks).  The reverse also works in that if you record 4 hours in one week and you have no activity for the “upcoming” 3 weeks, you can record the 4 hours in the current week (1 hour for the current week and 3 hours for the next three weeks of missed activity), as seen in the chart below.

However, if you miss more than 3 weeks in a row, these weeks cannot be made up with extra hours. Instead, these weeks do not count and when you start your activities again, you can pick up where you left off. That means if you did 4 weeks of activity, then took a 6 week break, you would still have 9 more weeks to do once you start again for the bronze level requirements.

Also, it is important to note that on week 1 of any activity, you must always complete and record an entry as this is an important date that defines the actual start for the activity so it cannot be made up from other hours/weeks of activity.

You must record your activities in your Record Book so that they can be verified by your assessor. The chart below is an example of one way to complete an activity chart for Physical  Recreation. Once again, please keep in mind that the intention is for you to endeavour to spend an average of 1 hour per week on your activity and this example below shows the extreme case of making up as few as 1 hour and as many as the maximum 3 hours of activity in a thirteen week period for the bronze level.

The example below applies to recording your hours for the bronze level.  This same approach can be applied to the silver and gold levels as well.  This can apply to all three areas of skill, physical recreation and service, if required.


Week    Date    Hour(s)    Activity    Assessor
 1  Jan 15 2014  1  Volleyball   John Smith
 2  Jan 22 2014 2  Volleyball  John Smith
 3  none  
 4  Feb 5 2014 1  Hiking  Cindy Charles
 5  none
 6  none
 7  Feb 26 2014 3  Volleyball  John Smith
 8  March 5 2014 1  Volleyball  John Smith
 9  March 12 2014 4  Hiking  Cindy Charles
 10  none  
 11  none  
 12  none
 13  April 9 2014 1  Volleyball  Cindy Charles
  • As you can see from the sample above, there was no activity in week 3 but 2 hours were recorded in week 2 which makes up for the hour missed in week 3.
  • Also, there was 3 hours of activity recorded in week 7 and none in weeks 5 or 6 so the 3 hours in week 7 make up for the 2 hours missed in weeks 5 and 6.
  • Also, there were no hours recorded in weeks 10, 11 or 12 but the 4 hours recorded in week 9 make up for the hours missed in weeks 10, 11 and 12 for an overall grand total of 13 required hours for the bronze level.

If you have any questions about this or anything Duke-related, please contact Denise Oake at deniseoake@yahoo.ca or Shannon Dawson at shannonnf@hotmail.com. And, congratulations for your efforts to date! Well done!

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